This privacy notice describes how and why we process your personal information. Your privacy is very important to us and we are committed to using your personal information lawfully and protecting your privacy.
explains the following:
02 Who are we?
BGII is a UK firm with offices in the UK only. We do have clients from all over the world and this policy is intended to comply with UK/EU requirements only. If you are outside of the EU and you have any concerns please do not hesitate to contact us for more information about how we can help you.
03 What information will BGII collect about me?
When you participate in, access or sign up to any of BGII services, activities or online content, such as newsletters, competitions, live chats, message boards, telephone or text BGII, vote, donate money to a BGII charity appeal, register to attend for a BGII event or create an account using BGII online registration systems we may receive personal information about you.
This can consist of information such as your name, email address, postal address, telephone or mobile number, confirmation of adult age, or date of birth*, depending on the activity. [*future]
By submitting your details, you enable BGII (and where applicable its contractors) to provide you with the services, activities or online content you select.
Please note that sometimes we will require you to provide additional personal information, and sometimes sensitive personal information (e.g. if you’re sending in an application to be a contractor for a secure site we may need to know and collect data your political leanings and personal circumstances). When we do this, we will provide further information as to why we are collecting your information and how we will use it.
We will only collect, hold, use and/or process (together “process”) your personal information where we are legally allowed to do so. We will ensure that your personal information is:
We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:
where we process your personal information for contractual performance. This includes:
We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced. These include:
where we rely solely on your consent to process your personal information
There may be circumstances where we need to, or are required to obtain and/or rely upon your consent to process your personal information. If this is the case we will give you:
04 How will BGII use the information it collects about me?
BGII will use your personal information for a number of purposes including the following:
05 When will BGII contact me?
BGII may contact you:
06 Will I be contacted for marketing purposes?
BGII will only use your non-business, personal information provided by you for marketing purposes, or to promote new services, activities or on-line content where you have agreed to this.
07 Will BGII share my personal information with anyone else?
If we need your consent we will:
08 Offensive or inappropriate content on BGII websites
If you post or send offensive, inappropriate or objectionable content anywhere on or to BGII websites or otherwise engage in any disruptive behaviour on any BGII service, BGII may use your personal information to stop such behaviour.
Where BGII reasonably believes that you are or may be in breach of any applicable laws (e.g. because content you have posted may be defamatory), BGII may use your personal information to inform relevant third parties such as your employer, school email/internet provider or law enforcement agencies about the content and your behaviour.
09 What if I am a user aged 16 or under?
BGII policy is not to engage nor keep information on persons under 16 years of age. If you are aged 16 or under, please get your parent/guardian to provide any personal information to BGII on your behalf stating clearly the purpose for sharing such information. Only where it is necessary to comply with the law will such information be recorded and kept.
10 How long will BGII keep my personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with BGII or BGII corporate retention schedule (a database that defines which documents should be kept and for how long). If your circumstances change a flag goes on the database and, while BGII cannot use the personal information, it stays on the system for a period of one year for administration purposes before being deleted automatically.
Where you contribute material to BGII we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted.
BGII, as brokers of contemporary thought, also has an obligation to record snapshots of history which may include some User Generated Content i.e. content provided by the public. Therefore, some content submitted to, or shared with, BGII may be retained for prolonged periods of time or potentially indefinitely in BGII Archive, which is true of News contributions which are published. There may also be rare instances where we will share your contribution with third parties in the interests of maintaining archives. Where possible, we will endeavour to inform you upfront or let you know at a later date where we are likely to keep content indefinitely.
11 Can I find out what personal information BGII holds about me?
12 What if I am accessing BGII websites outside the UK?
13 Cookies Policy – Information BGII collects from you
What is a cookie?
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (referred to here as a device) browser from a website’s computer and is stored on your device’s hard drive. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track on-line traffic flows.
On BGII websites, cookies record information about your on-line preferences and allow us to tailor our websites to your interests.
If you wish to control what cookies are set on your device through BGII website then you can find out how to do this in instructions that come with your web browser. It is important to note that if you change your settings and block certain cookies, this means that certain personalised features cannot then be provided and accordingly you may not be able to take full advantage of all of the website’s features.
15 How do we secure your personal data?
We place a great deal of importance on the security of all personal information. We have in place appropriate technical and security measures which are reviewed routinely. Our approach to information security is validated by our internal security audit performed by the Head of Technology.
16 Your rights; including your right to object and right to withdraw consent
We respect and place significant importance on your rights. The recently EU adopted General Data Protection Regulations outlines your rights, and provides further information in relation to those rights and details what we must and will do, when you wish to exercise your rights. In summary, your rights include the right to:
If you wish to object or to withdraw consent, you may contact us though one of the methods detailed below in the ‘Contact us’ section. In addition, where we have sent you a marketing email, we will have provided an ‘unsubscribe’ or ‘set your preferences’ or ‘opt-out’ link which you can use to stop any future marketing communications.
address coming soon.
Attn: The Data Protection Officer
Or email: firstname.lastname@example.org
For full contact details see:
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